Trails Committee Bylaws:
Bylaws of the
Sanford Trails and Urban Forestry Committee
(As Amended November 2023)
Article 1 Purpose
The Committee’s mission is to develop, maintain, and promote a comprehensive system of trails connecting a wide variety of users to our city’s natural and cultural areas for outdoor recreation, exercise, and transportation and to oversee the city’s forest property, promote good forestry management, and educate the community about the importance of our trees and forests.
Article 2 Composition of the Committee
The Committee shall consist of no more than 13 voting members appointed by the City Council and sworn in by the City Clerk. The City Director of Parks and Recreation shall be a non-voting ex officio member of the committee. Every effort shall be made to ensure that the membership of the committee reflects the interests of all trail users. In addition, the committee shall encourage the participation of volunteers interested in helping improve the city’s trails and forests.
Article 3 Terms of Office
The terms for the voting members of the committee shall be three years, renewable through reappointment by the City Council. When any member has missed 3 consecutive meetings without an excused absence, the Committee will request that the City Council remove the person as a member of the Committee. An excused absence is when the member has notified the Chair, Vice Chair, or Parks and Recreation Director by email or phone of the expected absence before the meeting.
Article 4 Officers
The officers of the committee shall be a chair, a vice chair, and a secretary. The Director of Parks and Recreation shall serve as the committee’s Treasurer. The chair shall set the agenda and preside over meetings. The vice chair shall act in the absence of the chair. The secretary shall take minutes of the meetings and see that they are distributed. Officer’s terms of office shall be one year, renewable.
Article 5 Meetings and a Quorum
The committee shall meet monthly, generally on the third Monday of the month, or at different times at the call of the chair. All meetings are open to the volunteer members and any other interested members of the public. An annual meeting of the Committee shall be held in January for (1) election of officers, (2) adoption of the Committee’s budget and (3) receipt of an annual written report on the committee’s activities to be presented by the chair. Meetings may take place either in person or electronically. Members participating electronically shall have their votes counted. A quorum shall be a simple majority of the voting members of the committee.
Article 6 Sub-Committees
Sub-Committees shall be established at the discretion of the chair subject to approval by the committee.
Article 7 Finances
The officers of the committee in conjunction with the Treasurer shall develop a proposed budget for the year and present it to the committee for approval at the January Annual Meeting.
Article 8 Amendments
Amendments to these Bylaws may be proposed by the officers of the club or any voting member at any time. Enactment of proposed Bylaw amendments require (1) 30 days notice to the committee (2) a quorum at the meeting to adopt the changes, and (3) a two thirds vote of all voting members of the committee in attendance.
Rail Trail Policy
On April 19th, 2022, City Council voted unanimously to pass the Rail Trail Policy as drafted below:
1. The Sanford City Council will make the final determination on whether ATV use will continue on the Rail Trail or whether they will be prohibited, or their use limited in other ways, based on the outcome of the details below.
1. A. "All-terrain vehicle" or "ATV" means a motor- driven, off-road, recreational vehicle capable of cross-country travel on land, snow, ice, marsh, swampland or other natural terrain. "All-terrain vehicle" or "ATV" includes, but is not limited to, a multitrack, multiwheel or lowpressure tire vehicle; a motorcycle or related 2-wheel, 3-wheel or belt-driven vehicle; an amphibious machine; or other means of transportation deriving motive power from a source other than muscle or wind.
2. The Rail Trail is a multi-use trail that is an important and valuable asset to the City of Sanford. It is essential that ATV’s and all other users respect the trail and the environment. ATV’s should not unreasonably impact enjoyment of the trail by other user groups.
3. The Sanford Parks & Recreation Department will set the opening and closing dates for ATV and Snowmobile use on the Rail Trail.
4. When ATVs are allowed on the Rail Trail, the Sanford Police Department will conduct periodic enforcement activities for speed, vehicle registration, children’s helmets, noise, trespass off approved trails, etc. The Police Department will track complaints and violations that occur on trails.
5. One or more Sanford Trails Committee member positions will be available to representatives of the ATV community. Committee members must be Sanford/Springvale residents and must commit to attending the regular monthly Trails Committee meetings and engaging in other standard Trails Committee activities.
6. The City Communications Coordinator will disseminate information and feedback on the views of Rail Trail users regarding their feelings about sharing the trail with ATV users.
7. The posted speed limit of the Rail Trail will be 15 MPH and 5 MPH when approaching and riding through residential areas. ATV’s must slow down to 5 MPH or less and or pull over when approaching pedestrians along the trail.
8. The Rail Trail will be closed to ATVs from 10:00 PM until 8:00 AM.
9. The City will provide dust suppression to areas of the Rail Trail close to residential areas.
10. The City, through the Parks and Recreation Department and the Department of Public Works, or through private contractors, will provide ongoing, routine, annual, maintenance of the trail through grading, addition of materials, and compaction to maintain the trail in reasonable shape for all users, including walkers, joggers, and cyclists.
11. All motorized vehicles permitted on the Rail Trail must be legally registered as either an ATV, dirt bike, and/or snowmobile.
12. The Sanford Maine ATV Club will provide funding and or routine maintenance on the Rail Trail to mitigate the damage caused by wear and tear of ATVs. Any maintenance to be performed on the City trail must be approved by the Sanford Parks & Recreation Department.
13. This policy may be reviewed and amended as needed by the City Council to address any issues with Rail Trail usage that arise. The Sanford Parks & Recreation Department may from time to time request that ATV use be reevaluated by the City Council. This policy will be posted at trailheads and traditional gathering spots along the Rail Trail.
Mousam Way Land trust
The Sanford Springvale Mousam Way Land Trust is a nonprofit, community oriented organization dedicated to the permanent protection of local land for the benefit of the public and future generations as well as providing livable habitat for present and future generations of humans, plant and animal life in the Sanford, Maine area. Several Trust parcels have non-motorized trails, notably the Hall and McKeon Reserves. On the northerly side of the Rail Trail, there’s the 1/2 mile long Vigue Trail in Hall Environmental Reserve following the eastern shore of historic Deering Pond, with a trailhead off Deering Neighborhood Road. The Hazen's Trail follows the western shore for about 1/2 mile, connecting the Rail And Vigue Trails. About 2 1/2 miles from Deering Pond, there are 2 1/2 miles of rolling trails in the McKeon Environmental Reserve Click here to join the McKeon Reserve Facebook page Click Here for more information about the Mousam Way Land Trust